OTIUM | QuickBooks + Accounting in Bolivia

Your operation in Bolivia. Your accounting in QuickBooks. Under control from anywhere.

OTIUM can keep or supervise your company's accounting directly in QuickBooks, reconciling the information and supporting accounting and tax compliance in Bolivia.

We work with owners, managers, finance teams and headquarters in Spanish or English.

See how we can work See the accounting cycle

QuickBooks Local accounting Bolivian taxes SharePoint Español / English

The main decision

Who currently keeps your accounting?

I want to delegate it

QB Contable OTIUM records, reconciles, reviews and closes directly in QuickBooks.

I already have a team

QB Controller Your team records. OTIUM reviews, controls and supports the close and taxes.

Already using QuickBooks but not sure how it's doing?
We can start with a QB Checkup. If you don't use it yet, we can also help you get it up and running.

What we solve

Having QuickBooks isn't the same as having your accounting under control.

The platform gives access to information. OTIUM's value is turning that information into a reconciled, closed, documented accounting process connected with local obligations.

Visibility from outside Bolivia

Owners, management or headquarters can access QuickBooks without depending only on reports sent by third parties.

Local accounting judgment

Information is reviewed considering the operations and accounting needs of a company working in Bolivia.

Connection with taxes

QuickBooks doesn't replace the SIN or SIAT. OTIUM reconciles the information and manages the obligations included in the scope.

A second layer of control

If you already have an accountant or admin team, OTIUM can review the work, support adjustments and supervise the close.

Two main ways of working

Delegate the accounting or keep your in-house team.

The model adapts to who does the day-to-day bookkeeping. These aren't four equivalent services: QB Contable and QB Controller are the core recurring modalities.

Choose the situation closest to your company
The final scope is defined after understanding the operation.

QB Contable

OTIUM keeps your accounting in QuickBooks.

For companies that prefer to delegate the accounting process and keep direct access to their information.

✓Recording of purchases, sales, expenses, collections, payments, banks and entries needed for the close, according to scope.

✓Bank reconciliations and review of AR, AP and other relevant balances when there is enough information.

✓Review, adjustments and accounting close within the agreed calendar.

✓Balance Sheet, Income Statement and subsidiary ledgers when applicable.

✓Preparation and filing of tax obligations included in the service.

Invoicing: the company normally issues its own invoices. OTIUM can help in special cases when expressly agreed.

QB Controller

Your team does the bookkeeping. OTIUM reviews and controls.

For companies that already have an accountant or admin team and want a second professional layer of review, close and local support.

✓Review of records, classification, balances, AR, AP, banks, subsidiary ledgers and financial statements.

✓Reconciliations performed by the client or OTIUM, according to the contracted scope.

✓Observations, clarifications and adjustments: OTIUM can instruct the team or record directly when appropriate.

✓Supervision of the close and support with tax compliance.

✓Monthly, quarterly or half-yearly frequency, depending on volume, risk and need for control.

OTIUM can guide the in-house team on accounting criteria and QuickBooks use when needed, but training isn't the main purpose of Controller.

Entry point

QB Checkup

A diagnostic review to understand the state of QuickBooks and the accounting before continuing, delegating or moving to Controller.

It usually reviews the last month.
Setup, balances, reconciliations, AR, AP and financial statements.
Diagnosis + traffic-light rating + action plan + closing meeting.

Complementary capability

QuickBooks setup

If you don't use QuickBooks yet or need to reorganize it, we can get the platform ready to start working.

Setup and chart of accounts.
Opening balances and subsidiary ledgers as needed.
Training focused on real operations and reports.

The process as evidence

Accounting doesn't end when an invoice is recorded.

Every period must go through a cycle of information, recording, reconciliation, review, taxes, close and follow-up. That cycle is the core of the service.

QB Contable: OTIUM records QB Controller: your team records Calendar based on operations and deadlines

Information

We receive the documentation, access and data needed to work on the period.

Bookkeeping

OTIUM or your team records the operation in QuickBooks, depending on the modality.

Reconciliations

We match banks, AR, AP and other relevant balances when applicable.

Review

We analyze classification, open items, unusual balances and gaps.

Taxes

We reconcile the accounting with the obligations within the scope.

Adjustments and close

We prepare or coordinate adjustments and review the period's main balances.

Financial statements

We generate and review the Balance Sheet and Income Statement.

Follow-up

We make results, observations, open items and next steps visible.

Realistic calendar: OTIUM agrees with each company on a closing and compliance calendar based on operations, information availability and applicable deadlines. No universal closing date is promised to all clients.

QuickBooks + Bolivia

QuickBooks organizes the accounting. OTIUM connects that information with local compliance.

QuickBooks doesn't replace the SIAT, the SIN or the formal obligations that apply in Bolivia. That's why the process needs a local layer of reconciliation and judgment.

Platform

QuickBooks

Records, banks, AR, AP, Balance Sheet, Income Statement and reports.

Local judgment

OTIUM

Accounting-tax reconciliation, review, adjustments, close and preparation of obligations according to scope.

Compliance

SIN / SIAT

Returns and local obligations included in the contracted service.

OTIUMPrepares and files the included returns, communicates amounts, deadlines, differences and missing documentation.

The companyProvides information and approvals on time and pays the taxes.

Digital model

Accounting, evidence and management reading serve different purposes.

We don't try to make one tool do everything. QuickBooks holds the information, SharePoint keeps the evidence and OTIUM helps interpret results and open items.

Three layers that work together

QuickBooks — AccountingRecords, banks, AR, AP, Balance Sheet, Income Statement and reports.

SharePoint — EvidenceReturns, supporting files, receipts, history, files and open items when applicable.

OTIUM follow-up — ReadingResults, variances, observations, open items and issues that need attention.

Follow-up can be presented in HTML

A management summary with the period's real data, without creating another parallel system.

OTIUM | Period follow-up

SalesPeriod figure

ResultPeriod figure

CxCBalance / ageing

CxPBalance / ageing

Reconciliations

Open items

Observations

The structure is fed with real information from the financial statements and the closing process. The elements shown here are only the visual layout of the report, not simulated figures.

What the company receives

The result isn't just accounting that's “been entered”.

Deliverables depend on the modality and scope, but the model combines accounting information, evidence, compliance and periodic reading.

01 | Platform

Up-to-date QuickBooks

Information processed or reviewed under QB Contable or QB Controller.

02 | Control

Reconciliations

Banks and other relevant balances according to the agreed scope.

03 | Close

Financial statements

Balance Sheet and Income Statement, plus subsidiary ledgers when applicable.

04 | Tax

Tax Compliance

Returns and documentation included in the contracted service.

05 | Evidence

SharePoint

Supporting files, returns, history and open items organized when applicable.

06 | Reading

OTIUM follow-up

Structured or HTML summary with results, variances, observations and open items.

07 | Coordination

Periodic meeting

Review of results, clarifications and next steps with management or the finance team.

08 | Language

Spanish or English

Meetings, questions and explanation of accounting and financial information in both languages.

Clear responsibilities

We work within a shared process without blurring roles.

The quality and timeliness of the close also depend on the company providing information, access, clarifications and decisions within the agreed calendar.

OTIUM

Performs or reviews depending on the modality.

Record or review, depending on QB Contable or QB Controller.

Reconcile and detect observations.

Prepare or coordinate adjustments and close.

Prepare financial statements.

Prepare and file the included returns.

Document, report and follow up.

Your company

Provides information and keeps its decisions.

Provide access and documentation.

Report relevant transactions and answer questions.

Approve adjustments or criteria when applicable.

In QB Controller, keep the day-to-day bookkeeping.

Pay the taxes.

Resolve decisions and open items from management or headquarters.

Recommended access: preferably Accountant/Bookkeeper within QuickBooks. Exports can also be used when needed.

When the case requires additional work

We size it before adding it to the scope.

The recurring service doesn't automatically include historical reconstructions, complex inventory projects, integrations or extraordinary work.

Extensive historical reconstructions

Complex regularizations or amendments

Inventories and specific controls

Integrations or software development

Executing or approving bank payments

Payroll and labor management

Independent audit

Extraordinary reporting for headquarters

Payroll: is handled through the Payroll Outsourcing service and can be coordinated with the accounting when appropriate.

What changes

From depending on the accountant to sharing a visible, reviewed base.

The goal isn't to promise “real time” or to eliminate all risk. It's to improve order, visibility, traceability and coordination.

Without a structured process	With QuickBooks + OTIUM
Information depends on files sent by one person.	The company also has direct access to QuickBooks.
Records without a clear review.	Reconciliations, review and a defined closing process.
Accounting and taxes disconnected.	Accounting information matched against local obligations.
Scattered documentation.	Supporting files and returns organized in SharePoint when applicable.
Results that are hard to interpret.	Periodic follow-up with visible observations and open items.
Management outside Bolivia.	Direct communication with a local team in Spanish or English.

International support

Your local accounting team in Bolivia.

OTIUM can coordinate directly with foreign owners, CFOs, controllers and regional teams. Meetings, questions and explanations of accounting and financial information can be handled in English or Spanish.

Owners & management
Direct visibility into the local accounting process.

CFO / regional teams
Coordination with a local team that understands Bolivian accounting and tax requirements.

Spanish / English
Meetings, queries and financial explanations in either language.

Frequently asked questions

The essentials before starting.

Do I need to have QuickBooks before hiring OTIUM?

No. If you don't use it yet, we can assess the operation and support its setup. If you already have it, we usually work with Accountant/Bookkeeper access or, when needed, with exports.

Can OTIUM take care of all my accounting?

Yes. QB Contable is designed for companies that want to delegate the recurring accounting process to OTIUM, within the agreed scope.

I already have an accountant. Can I hire only a review?

Yes. QB Controller keeps the day-to-day bookkeeping with your team and adds review, reconciliation according to scope, adjustments, close and accounting/tax support.

Does QuickBooks connect directly with the SIN?

QuickBooks and the Bolivian tax systems serve different functions. OTIUM reconciles the information and prepares/files the tax obligations included in the service.

Does OTIUM pay taxes on behalf of the company?

Not as a standard part of the service. OTIUM prepares and files the included returns and communicates amounts and deadlines. The company makes the payment.

Can you work in English?

Yes. Meetings, questions and explanations about accounting and financial information can be held in English or Spanish.

Do you also handle payroll?

Labor management and payroll belong to the Payroll Outsourcing service. It can be coordinated with the accounting when the client requires it.

How often can QB Controller work?

It can be structured monthly, quarterly or half-yearly, depending on the company's volume, risk and control needs.

How we start

First we understand how your accounting works today.

We review the operation, who does the bookkeeping, whether you already use QuickBooks, volume, banks, AR/AP, tax obligations and the needs of management or headquarters. From there we define the right working model.

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